RFQ Description
PRODUCTS MANUFACTURING REQUIREMENTS
PRIFRANEZ INTERNATIONAL/UNHCR want establish a fame agreement with manufacturers to manufacture:
1. 2,400,000 (Two Million Four Hundred Thousand) pieces of Standard synthetic Sleeping mats;
2. 800,000 (Eight Hundred Thousand) pieces of Multi-purpose Sleeping mats.
3. 650,000 pieces (Six Hundred and Fifty Thousand) of Polyester Mosquito Nets;
Copies of Quality Assurance Certificates, if any.
3) Financial Capacity:
last 3 years available Audited Financial Statements
five (5) years’ experience in supplying the same, as described
five (5) years’ experience of the manufacturer in supplying the same or similar relief
items.
The Number of years of experience with those organizations (this experience
should correspond to the place of manufacturing of the provided goods);
List of Clients to whom you have supplied in the last five years;
List of Purchase Orders received (indicating the number, type of product and
destination) in the last five years for similar items.
References
3 references for similar supply of relief items over the last five (5) years. For each reference,
please provide
Name and address of client (organization) and type of project;
Product sample
Manufacturer is requested to send one (1) sample product per each with or
without logo, for visual inspection and for future reference to UNHCR at the manufacturer’s cost to the following address:
Failure to submit samples before the given deadline and in compliance with above
instructions may result in disqualification of the offer.
Laboratory Certificate
Manufacturer must provide relevant Laboratory Certificate of (each of) the product(s) offered.
The Laboratory Certificate shall comply with the following requirements:
1) The Certificate is issued by an internationally recognized laboratory in the
relevant industry;
2) The Certificate is dated, and issuance date is no later than 24 months counted
from the submission tender deadline; and
3) The Laboratory Certificate result shall demonstrate compliance of the product
offered with the specification as outlined.
If alternative products are offered, please submit a Laboratory Certificate for each product
version.
Failure to submit such Certificate(s) meeting the requirement may result in
disqualification of the offer.
UNHCR reserves the right to conduct laboratory testing of the product using its own
laboratory in any given moment before or after the award of the contract.
Note: Upon conclusion of the tender procedure, awarded suppliers may receive a Purchase
Order for a limited number of samples for laboratory testing purposes.
Country of Origin of the Supplier and place of Manufacture:
Manufacturer must provide a Certificate of Origin of the product, indicating the factory name and address. The Certificate of Origin must be provided for:
1) samples delivered in accordance with for visual inspection under this and
2) products which will be delivered under the FA,
In particular, please indicate in
A. the country in which the manufacturer is registered;
B. In case of a consortium, please list for each entity in the consortium the
country of registration. If the consortia has already been established at the
time of solicitation please attach the relevant document indicating the
consortia leader and provide the certification of incorporation of the leading
company. If the consortia has not been established yet please attach
declaration that it will be established in the case of an award indicating the
company that will take the lead and providing the Certificate of
Incorporation of the leading company;
C. the country/ countries and place(s) (physical and registered address,
including GPD coordinates) of the factory/ factories in which the product or
part of the product is manufactured;
D. Certificate of Incorporation(s) of the Manufacturer(s)
2.4.1.8 Factory and production line pictures must be provide digital colour pictures of the factory
.
Picture
Sub-set #
Picture object(s)
(max. 10 pictures per sub-set).
1. External pictures of the factory buildings
2. Pictures of the production lines and main equipment (while in operation) to manufacturer the goods.
3. Pictures of quality control equipment used during reception, production or final quality control if any
4. Pictures of packing and loading equipment and areas
5. Pictures of logistics equipment used for handling cargo and any other related facilities
6. Pictures of social and common areas, including restaurant/ cafeteria, recreation room,
restroom facilities, etc.
7. Pictures of health and safety facilities
8. Pictures of management facilities
Please note that the above pictures are required for due diligence purposes and for future
reference.
Please insert pictures in a Word file (4 pictures per A4 page).
Quality Management System
Manufacturer shall have in place a Quality Management system which ensures that the product
can be delivered consistently in accordance with the technical specifications details.
The manufacturer is required to submit the below information:
A. Information about the respective Quality Management System (e.g. ISO)
in place, including quality manual, quality policy and information describing
the actual quality assurance and control processes.
B. Manufacturer is required to describe the Quality Management System in place
at the factory location where the product is manufactured.
Quality Certificate: If available, the manufacturer shall submit a copy of internationally recognized
quality certificate(s) of the manufacturing company together with a copy of quality certificate
for the finished product(s).
Packing and container utilization details
The technical offer shall clearly indicate the packing and transport options (e.g. weight,
volume, etc.) in compliance with the packing and transport requirements part as contained in the specification table
. These are minimum packaging requirements; however, suppliers are
encouraged to propose alternative options for better container utilization and sustainable
solution.
Production Capacity:
The manufacturer shall state the overall annual production capacity of the factory
and how much of that production capacity will be allocated to PRIFRANEZ INTERNATIONAL /UNHCR.
Manufacturer shall provide information of their total weekly and monthly production capacity and
how much of such production capacity will be made available to serve PRIFRANEZ INTERNATIONAL/UNHCR needs. In case the Manufacturer of the product such information shall be supported by written declaration, dated and signed by the Manufacturer(s).
Manufacturer shall indicate whether there are any periods in the year when the declared capacity is not, or not fully, available for example due to a national holiday.
The manufacturer is expected to maintain such allocated production capacity throughout the
entire period of validity of the FA including possible extension(s).
Delivery Capacity:
The manufacturer shall state the mobilization time, ex-stock quantity and
Quantities available after one, two, four, six and eight weeks or more (please specify) of
Production leads time.
Storage Requirements
Throughout the agreement PRIFRANEZ INTERNATIONAL/UNHCR may refer to the following types of stock:
”White Stock” - Successful bidders may be expected to maintain a dedicated stock, based
on a seperate agreement, at their premises at no additional cost and without prior
commitment from PRIFRANEZ INTERNATIONAL/UNHCR, which can be used for rapid deployment to address urgent needs of PRIFRANEZ INTERNATIONAL/UNHCR operations worldwide. Upon expiration of the Frame Agreement, PRIFRANEZ INTERNATIONAL/UNHCR commits to purchase unused quantity remaining as White Stock with the Frame Agreement holder.
This stock should be available at any given time and depleted only if PRIFRANEZ INTERNATIONAL/UNHCR requests it
under an approved Purchase Order.
Administration of the stocks is the responsibility of the supplier and should be based on the
first-in, first-out (FIFO) principle and considering rotation of products out of the stockpile for
purchase orders placed against fresh production, as and when necessary.
”Set Aside Stock” This is ready stock held voluntarily by the supplier, at its own business
risk, in expectancy of UNHCR orders.
Shelf life and expected lifespan:
Shelf life requirements can be found in (Technical Specifications).
The bidder shall clearly state the recommended shelf life of the product, as well as the
usable lifespan, i.e. the recommended usage period.
Inspections:
PRIFRANEZ INTERNATIONAL/UNHCR will carry out random and/or systematic quality inspections, including specific
selected criteria for laboratory testing and/or visual inspections of product or raw material
selected by UNHCR or by an independent surveyor appointed by UNHCR from samples
selected during production, upon departure, loading, unloading, at final destinations or from
any storage or distribution location.
Inspection and laboratory testing of goods will be applicable and will be advised at the time
of purchase or whenever required by PRIFRANEZ INTERNATIONAL/UNHCR. The inspection will be arranged and paid for
by UNHCR. Please note that inspection charges resulting from the MANUFACTURER’s default will be charged directly to the MANUFACTURER’s .
The contractor shall state the preferred place of inspection for the product.
Batch and Supplier Identification Marks:
The manufacurer will be expected to a fix non-removable and permanent marking on
each individual item clearly identifying the production batch and the supplier.
Your technical offer should contain the details on how you would implement such markings (as indicated in the technical specifications of the products.
Warranty/ Guarantee:
The offer shall include a guarantee that the warranty period which, at the least, matches
the shelf life indicated in Technical specification and will be in effect from the date of delivery of goods to UNHCR initial (ship-to) Warehouse.
FIND THE ATTACHED TECHNICAL SPECIFICATION
1. STANDARD SYNTHETIC SLEEPING MAT
2. MULTI-PURPOSE SLEEPING MATS
3. POLYESTER MOSQUITO NET.
Prince F. I. Ezeudu,PGD,MBA,MIMC
President/CEO
Prinfranez International Co.
Prifranez Group Secretariat:
Suite 15, Uwa Plazaz, Beside First Bank,
Kuje, Abuja, Nigeria.
Tel:+*******766161
Email:*******@*****.com
